Download: MAIC BUILDING USE CONTRACT
DAMAGE DEPOSIT & RENTAL FEES
Damage deposit, Contract and Liability Insurance must be submitted within two weeks of reserving space. Rental fees must be submitted at least two weeks prior to the event. Checks can be made payable to the Minneapolis American Indian Center (MAIC). Cancellation must be made at least one week prior to the event; if a one week notification is not given, we will retain half of the damage deposit.
IF THE RENTED SPACE AND/OR ANY CONTENTS ARE DAMAGED DURING THE EVENT, THE RENTERS ARE RESPONSIBLE FOR THE COST OF REPAIR(S)/REPLACEMENT(S), REGARDLESS IF THE COST EXCEEDS THE AMOUNT OF THE DAMAGE DEPOSIT.
- Clean-Up/Damage Deposit: A minimum clean-up/damage deposit of $150 will be charged for any use of the MAIC. Any out of the ordinary clean-up costs, trash removal costs will be retained from the damage deposit.
- Staffing Fee: A $25 per hour staff fee may be charged when rental occurs outside regular operating hours of the MAIC, or anytime when a group is so large that additional staff must be scheduled to accommodate the rental. Note: A two-hour minimum staffing fee may be charged if rental occurs entirely outside regular operating hours.
- Percentage of Revenue Fee: If an admission fee is charged; or if revenue is collected from sale of any item(s); or if money is collected to pay someone providing a service associated with the event (e.g., a speaker or performer), then a percentage of gross revenue collected must be paid to the MAIC as follows:
- Ten percent (10%) of gross revenue for non-profit organizations/government with a minimum of $25 paid in advance.
- Twenty percent (20%) of gross revenue for all others with a minimum of $100 paid in advance.
The renters are responsible for obtaining liability insurance coverage for their event. A certificate of liability insurance, naming the MAIC as additional insured and certificate holder must be submitted with this contract.
Catering must be provided off-site or through Gatherings Café. The kitchen is not available for rent. For more information, contact Gatherings Café manager Chef Austin Bartold at (612) 879-1753 or firstname.lastname@example.org.
The renters must have security for the duration of the event. The renters are responsible for providing their own security and must submit confirmation of coverage, two weeks prior to the event. If you need assistance finding security, we have contacts available upon request.
The renters are responsible for set-up/take-down of tables, chairs, stage and general maintenance of the rented space and outside perimeter during and after their event. The renters must provide their own paper products, hand soap and trash bags to sustain the duration of their event. MAIC will provide basic cleaning supplies such as a vacuum cleaner, mop/buckets and brooms/dustpans.
IF THE ROOM HAS NOT BEEN CLEANED, THE RENTERS WILL BE HELD RESPONSIBLE FOR THE COST OF HAVING THE SPACE CLEANED;
THIS AMOUNT WILL BE DEDUCTED FORM THE DAMAGE DEPOSIT.
NO SMOKING IS ALLOWED WITHIN 25 FEET OF ENTRANCE DOORS.
Smoking is allowed only in the designated smoking area, which is located on the west side of the building.
Effective November 1, 2018: this will be a smoke-free property. Persons must be off the property to smoke.
DRUGS & ALCOHOL
NO DRUGS OR ALCOHOL ARE PERMITTED IN THE BUILDING OR ON OUR PROPERTY; PERSONS WILL BE ASKED TO LEAVE IF THEY ARE UNDER THE INFLUENCE.
The MAIC is building a community that is free from all forms of violence, discrimination, invisibility and isolation for all Two-Spirit and LGBTQ people and allies. The MAIC and its facilities do not discriminate and/or deny access to its public facilities based on sex, race, creed, religion, color, national origin, age, disability, military/veteran status, gender expression/identity or sexual orientation, including Two Spirit/Native LGBTQ and non-Native LGBTQ individuals. It is the policy of the MAIC to comply with the Minnesota Human Rights Act as State Law, specifically statute 363A.11 subdivisions 1 and 2, in regard to full and equal enjoyment of public accommodations. Any person/s, parties, business or organization contracting the use of facilities of the MAIC must comply with this nondiscrimination policy. Failure to comply with MAIC’s inclusion policy is a violation of MAIC’s Building Use Contract. The MAIC will not enter into any contracts with any person/s, parties, businesses or organizations that have violated or allowed violation of the MAIC’s Building Use Contract.
HEALTHY BEVERAGE POLICY
All beverage offerings, either served or sold, must comply with the MAIC’s Healthy Beverage Policy. The MAIC will promote access to free, safe drinking water at all times and provide only healthy beverages, as specified by beverage standards below, during all meetings (internal and external), events, and programming. Employees and visitors will continue to have personal choice of beverage(s) they purchase outside of the organization and bring to work; however, because we serve community members, we encourage all staff to model healthy choices by choosing not to consume sugary drinks or conceal consumption around community members. This Healthy Beverage Policy applies to requests-for-bids, vendor contracts, and to anyone renting/using space within the MAIC. This Healthy Beverage Policy is explained within all rental/lease agreements. Organizations renting the space will be required to adhere to the policy guidelines when using any rentable space (gymnasium, auditorium, gallery, etc.) within the MAIC.
All beverages served (e.g., at meetings) and sold (e.g., café, vendors) at the MAIC will strive to increase the availability of healthy beverage options by providing the following:
- Water (free, safe drinking water through fountains and similar outlets; unsweetened, 100% fruit-infused, plain or naturally flavored sparkling/seltzer).
- Tea/coffee (unsweetened with only naturally occurring caffeine).
- Milk (plain low-fat [1%] or fat-free [skim], or other unsweetened non-dairy milk alternatives).
- 100% juice (no more than ½ cup or 4-8 ounces per serving, as recommended by the American Heart Association).